For small custom-order businesses

Stop losing client orders in WhatsApp, spreadsheets and folders.

NivaDesk helps small custom-order businesses manage clients, orders, files, payments and team tasks in one calm workspace.

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No credit card required. Set up your first order in minutes.

NivaDesk order management workspace showing client details, files, payments and delivery progress — One place for client details, order status, files, payments and delivery progress.

See it in action

Watch NivaDesk run a real order, start to finish.

See how NivaDesk keeps one custom order organised from first message to final delivery.

ChatGPT app for NivaDesk

Manage orders from inside ChatGPT.

Bring your old records with you.

You don't have to retype years of work. Upload the spreadsheets, invoices, order lists or notes you already keep to ChatGPT, ask it to add them to NivaDesk, and it fills your workspace for you.

Upload what you already have — a spreadsheet, an invoice, an order list, even a photo of a notebook page.
Ask ChatGPT to add them to your NivaDesk workspace.
Each record becomes a real order: customer, price, deposit, dates and status.

Review imported records as they are added, with clear workspace permissions and the ability to correct details before continuing.

Connect your studio workspace securely to ChatGPT.

Available on every plan, the NivaDesk ChatGPT App can read permitted dashboard summaries, orders and personal notes, and perform supported updates through connected workspace permissions. Advanced finance, files and team collaboration remain plan-based.

Which active orders are overdue?›

Show this month's spending summary.›

Add an internal note to this order.›

NivaDesk inside ChatGPTYou

What's on the agenda today?

NivaDesk

Show unpaid orders, work out the remaining balance, summarise the message history and list the personal notes I need to follow up.

I found 7 unpaid orders, grouped them by delivery date, worked out the remaining balance and surfaced the related messages and personal notes. With your approval I can draft follow-up replies or update their statuses.

Unpaid orders7View orders

£Remaining balance£1,028View breakdown

Key notes3View notes

Highlights

Order #1024 is 12 days overdue.
Order #1021 is waiting on final artwork approval.
Payment reminder sent for order #1018 on 12 May.

Ask anything

OAuth connectedWorkspace permissionsBuilt on secure tools

The problem

Running every order from your phone and memory is costing you.

When each order lives in a different place, things slip. Messages get buried, deposits get forgotten, and clients wait for answers.

Studio owner at a desk, buried in scattered WhatsApp messages, emails, files and an overdue payment

Orders scattered across WhatsApp, email and notes.

Important details buried in chats and threads.

Files, deposits and deadlines getting lost.

Reference files, payments and dates become hard to track.

Your team asking the same questions all day long.

Repeated updates take time away from the work.

The fix

From scattered to one calm workspace.

Same orders. Far less chaos.

Before NivaDesk

WhatsApp messages and missed replies
Spreadsheets that fall out of date
Reference files spread across phones and folders
Payment notes you keep in your head
Your team asking you for updates all day

After NivaDesk

One client record per customer
One clear timeline for every order
All reference files kept on the order
Deposits and balances tracked for you
Team tasks and delivery progress in one view

Everything you need for each order, from client details and files to deposits, tasks and delivery progress, all in one place.

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What you get

Everything a custom-order business needs to stay on top of work.

Six simple tools that replace the spreadsheets, chats and folders you use today.

Customer details

Contact details, order notes and full history in one client record.

Order status

Track each order — new, in progress, ready, delivered — at a glance.

Reference files

Designs, photos and reference files kept on the right order.

Deposits & payments

Log deposits and payments per order. Always know what's owed.

Team tasks

Assign team tasks and see what's done — without chasing.

Delivery progress

See what's due, what's late and what's ready to hand over.

How it works

Follow one order from first message to delivered.

This is how a single custom order flows through NivaDesk — calm and in order, every time.

A new order comes in
Add the client and order details in seconds — no spreadsheet, no scrolling back through chats.
Drop in the files
Attach designs, photos and measurements straight to the order so everything lives in one place.
Record the deposit
Log what's been paid. NivaDesk keeps the balance and payment history up to date for you.
Move it through your stages
Update the order from in progress to ready to delivered, so you always know where it stands.
Your team picks up tasks
Assign the work and let your team update progress as they go — without asking you first.
Delivered and paid in full
Close the order with the full history saved, ready for the next time that client comes back.

Who it's for

Made for businesses that build to order.

Custom & bespoke makers

Furniture, signage, cakes, apparel, jewellery — anything built to order.

Small workshops & studios

Print shops, framers, ceramics, woodwork and maker studios.

Repair & service businesses

Repairs, alterations, installs and made-to-order service jobs.

Creative studios & freelancers

Design, branding and creative work delivered project by project.

If you're running orders through WhatsApp, email, spreadsheets and folders today, NivaDesk is built for you.

Bring every order into one calm workspace.

Set up your first client and order in a few minutes. Keep customer details, files, deposits, tasks and delivery progress together — and start for free.