Skip to content
Start Free
Features

A calmer operating workspace for custom studio work.

NivaDesk keeps production context, customer details, delivery timing, files, tasks and export paths together in one polished studio workspace.

Timeline visibilityView every order across weeks and months.
Smart filtersFocus on active, overdue or priority work.
Clarity at a glanceStatus, team and deliveries on one screen.
Team ScheduleSee every member's assigned work in one grid.
Watch the demo

See NivaDesk in action, start to finish.

Schedule & Timeline

See who is doing what and when.

NivaDesk Schedule gives studios a clear, live timeline of every active order, so you can track progress, meet deadlines and plan ahead with confidence.

Timeline visibilityView every order across weeks and months.
Smart filtersFocus on active, overdue or priority work.
NivaDesk Schedule timeline view
Drag to rescheduleMove or extend tasks directly on the timeline.
Delivery clarityKeep production and due dates aligned.
Visual planningPlan your workload across days, weeks and months with a clean, interactive timeline.
Status trackingSee the live status of every order at a glance, In Production, Approved, Completed and more.
Team clarityEveryone knows what's next, what's due and where things stand.
Long-range viewZoom out to plan ahead and balance workload across months.
Plan better. Stay on track. Deliver every time.
One connected workflow

From order intake to export, every stage has a home.

Order workspace

Every order keeps its customer, status, schedule and delivery in one record: never scattered across notes.

Files & previews

Production files and previews stay attached to the order, so the creative work sits right beside the practical record.

Studio control

Dashboard, finance, exports and Team roles give owners one calm place to run the business.

Full feature tour

Everything from order to delivery, kept in one place.

NivaDesk keeps orders, files, team access and exports together, so your studio work stays clear and easy to manage.

OrdersFilesTeam accessExport

A complete order record

Each order keeps the practical studio information together in one place.

Files stay with the job

Client Files keeps production documents and visual references attached to the order.

Team access without losing control

Owners can collaborate with others while keeping workspace permissions organised.

Data stays usable

Core studio data remains structured, searchable and export-friendly as the workspace grows.

Back office

Powerful back-office features for your studio.

The systems a studio grows into — stock, money, quotes, repairs and files — kept in the same workspace as the orders they belong to.

Inventory

Track unique items and quantity stock, link purchases and suppliers, reserve materials on orders and scan QR or barcodes with your phone.

Banking preparation

Connect your business bank through read-only Open Banking, categorise transactions, add VAT codes and receipts, then prepare clean records for your accountant.

Estimates & approvals

Send an estimate link; the customer approves and signs on their phone, and the proof stays on the order.

Repairs intake

Take repair jobs with a dedicated intake card that keeps the customer's own item clearly separate from your stock.

Files library

Keep every design, photo and document in one library. Link the same file to orders, purchases or inventory, and share it with clients only when you choose.

Your own domain

Customer links can carry your name — yourstudio.nivadesk.app on every plan, or track.yourdomain.com on Pro and Team.

See the customer portal

Production board

See where every live job is right now and what has stopped: Board, List and Workload views, blocked jobs with their reason, and lanes named in your own words.

Accounting software

Connect QuickBooks Online read-only: NivaDesk reads your accounts, VAT codes, customers, suppliers and items and proposes the mappings your accountant confirms. Xero is set up with us on request.

Your own cloud storage

Keep order files in your own Google Drive: the owner connects it once, and new files attached to orders are saved there and still open from the order. OneDrive, Dropbox and Box follow later.

From the order board to the customer's door.

Shipping & Tracking
DispatchedYesNo
CourierAuto Detect
Tracking No.7282151310
Registered17TRACK
CarrierDHL Express
Last Update20 Aug 2026 at 3:49
Estimated Delivery21 Aug 2026 at 3:59
Latest CheckpointCarrier auto-detected
Last checked by system: 20 Aug 2026 at 7:31
Refresh Live Status
Delivered?YesNo
Shipping & tracking

Paste the number. That's it.

NivaDesk detects the carrier automatically: DHL, UPS, FedEx, Royal Mail and more.

Live updates

Every move lands on the card.

Tracking updates arrive automatically, with manual refresh available whenever you need it.

Delivery day

You see it coming.

The card switches to out-for-delivery the moment the courier is near.

Done

Delivered. Your phone knows first.

The tracking card marks the shipment as delivered and notifies you on iPhone and Android.

Dashboard & Finance

Understand your studio finances at a glance.

NivaDesk Dashboard brings all your financial insights together, profit, costs, VAT, shipping, platform fees and year-over-year performance, in one calm, intuitive workspace.

Extra spending summaryKeep additional expenses visible and easy to review.
NivaDesk Dashboard finance overview
Live finance overviewSee VAT, cost, shipping, fees and net profit instantly.
Year-over-year comparisonCompare this year against previous periods without leaving the dashboard.
Profit trendsSpot peaks, dips and seasonal patterns with a clear chart.
Financial visibilityTrack key numbers in one place.
Comparison toolsReview yearly and custom time ranges.
Expense clarityMonitor cost, fees, VAT and shipping.
Decision supportUse trends to plan ahead confidently.
See the numbers clearly. Make better decisions.
Built around real studio flow

Everything stays connected to the order.

Every customer, order, file, deadline, payment and stock reservation stays connected to the same job.

Customer
Work
Order

Shows the visual identity of the order first: image, reference, title and the quickest status cues.

Money
Items & records
Invoicing

An invoice for every order: exactly the way you want it.

Turn any order into a polished invoice in one click, then edit everything, layout, line items, taxes, totals and notes, until it's perfectly yours.

One click from any order
Fully editable layout & totals
Your studio's branding
Operational details

The smaller systems that make the workspace useful every day.

Beyond the headline modules, NivaDesk includes the day-to-day controls a working studio expects.

01
Studio pipeline

Orders

Track each custom order from first brief to final delivery with the details your studio actually uses.

  • Customer, design and reference fields
  • Production and delivery status
  • Finance visibility by plan
  • Lock, move, resize and colour every card
02
Fewer phone calls

Customer Portal

One link per order that your customer opens without an account, so ‘is mine ready yet?’ answers itself.

  • No login, no app to install
  • Progress, estimate, balance and photos
  • Automatic email when the status moves
  • Internal notes, costs and profit stay yours
03
Cloud files

Client Files

Keep design references, previews and production assets connected to the order they belong to.

  • PDF and image-friendly workflow
  • Preview and download in the portal
  • Cloud upload for Pro and Team
  • Offline cache with visible sync status
04
Due dates

Timeline & Delivery

See created dates, delivery due dates and remaining time without digging through notes.

  • Delivery windows
  • Schedule clarity
  • Deadline-focused order views
05
Tasks

To Do

Break an order into the small jobs that keep custom work moving without losing the larger brief.

  • Task priorities and due dates
  • PDF export
  • Assignment for Team workspaces
06
Roles

Team Access

Invite the right people into the right workspace with role controls that match studio responsibility.

  • Owner and admin workflows
  • Join request review
  • Team-only role management
  • Team messages and AI quick replies
07
Overview

Dashboard

Scan revenue, pending work, order counts and workspace movement from one calm web view.

  • Month and year totals
  • Order and customer counts
  • Shared workspace context
  • Plan-aware finance fields on every order
08
AI workspace

ChatGPT App

Securely connect NivaDesk to ChatGPT to review orders, overdue deliveries, dashboards, financial summaries and notes, with permitted updates when requested.

  • Review orders, delivery due dates and overdue work
  • Read dashboard totals and financial summaries
  • Create orders and notes or update status with clear intent
09
Data access

Export

Download your order data when you need it. Export must remain available even on Free/Demo.

  • Orders CSV
  • Customers CSV
  • JSON backup
10
Live online store orders

Store & website orders

Connect WooCommerce or Shopify, or almost any store like Wix, Squarespace, Etsy or a custom site, so online orders flow straight into NivaDesk, mapped to your studio's order workflow.

  • WooCommerce and Shopify sync built in
  • Connect any platform via webhook or Zapier
  • Customer, items and totals mapped in
11
Dispatch & delivery

Shipping & live tracking

Add couriers and tracking numbers, mark dispatched and delivered, and read live carrier status inside each order.

  • Courier and tracking number per order
  • Dispatched and delivered controls
  • Live carrier status in the order
12
Order & personal notes

Notes that stay with the work

Keep production notes pinned to each order, and run a personal notes board with labels, colours, reminders and collaborators.

  • Order notes attached to the job
  • Personal notes board with labels and colours
  • Reminders and shared note collaborators
13
Time tracking

Work time on every order

Record work sessions right inside each order to see how long a piece really takes. In Team workspaces, every assigned member can log the time they spent on the order: so you know exactly who worked how long, and you can price future work with confidence.

  • Start and log work sessions inside each order
  • In Team plans, each assigned member's time is tracked on the order
  • Total effort visible per order: real data for future pricing
14
Materials per order

Materials and base costs

List the materials used on each order with their costs, so the real cost of every piece is captured next to the price.

  • Material list attached to each order
  • Per-item costs feed the order's base cost
  • Clear view of cost versus price
15
Order control

Priority, status and history

Set priority and risk, move orders through your statuses, and review the full history log of what changed and when.

  • Priority and risk flags per order
  • Custom workflow statuses
  • Automatic history log of every change
16
Order layout

Sections view

Open an order as one column of headings, each with a one-line summary — the balance, the current step, the delivery countdown — and open only the part you need.

  • Expand all or Collapse all in one press
  • A status strip with progress, due date and payments
  • Switch to Cards whenever you like
  • Web app today; the Mac, iPhone, iPad and Android apps in their next update
17
Meetings, tasks & reminders

Calendar

Meetings, tasks with reminders, daily notes, work days and days off — private, shared with chosen people or with the whole workspace. Order due dates and note reminders show up on it too.

  • Day, Week, Month and Agenda views
  • Google Calendar or Outlook beside your work, read-only and only for you
  • Every plan; web app today, the apps in their next update
18
Start screen

Home, your way

Land on a wall of cards showing the state of the workshop — what needs doing, what is coming, what came in — and choose which cards sit there, how big they are and in what order.

  • Orders, money, banking, stock, schedule, files and notes cards
  • Three sizes: 1×1, 2×1 and 2×2
  • Your layout is yours; teammates keep their own
19
Marketplaces & point of sale

Etsy, eBay and Square

Sign in once and your Etsy and eBay orders arrive with the buyer, the items and the totals, while Square sales come in with their payments and refunds.

  • Etsy personalisation and buyer notes on the order
  • A returning buyer is filed under the customer you already have
  • eBay and Square connect read-only
20
Courier labels

DHL Express labels

Connect your own DHL Express account and create the label — with the commercial invoice where customs needs one — straight from the order, then follow the tracking there.

  • DHL's services for the parcel's route
  • Your own DHL account, billed by DHL directly
  • A delivery address on every order, copied from the customer in one click (web app today)
21
Get paid online

Card payment links

Send a customer a link for a deposit, an instalment or the balance — or before there is an order at all — and the money is paid into your own Stripe account.

  • Card, or Apple Pay and Google Pay where Stripe offers them
  • Recorded on the order when Stripe confirms the payment
  • No NivaDesk commission; on the paid plans
22
Receipts & VAT

Scan receipt

Photograph a receipt, or pick a photo or PDF: NivaDesk reads the amount, the date and the VAT and attaches it to the matching bank payment, or keeps it waiting until the payment arrives.

  • Receipts still waiting for the bank, listed in one place
  • VAT read from the receipt
  • Pro and Team, with a connected bank
23
Account security

Two-step verification

Ask for a code from an authenticator app as well as the password, so a stolen password alone cannot open the account.

  • Works with email, Google and Apple sign-in
  • Ten recovery codes for the day a phone is lost
  • Turned on in the web app; every app asks for the code
24
AI workspace

NivaDesk in Claude

Add NivaDesk to Claude as a connector and ask about orders, notes, stock and figures in plain language — answered from your own records, in your own role.

  • Works on every plan
  • Added as a custom connector, signed in with your NivaDesk account
  • The owner sees, and can switch off, every connection
Plan comparison

See every feature by plan.

A classic feature table makes the upgrade path obvious: features run down the left, plans run across the top, and each checkmark shows what is included.

Feature
FreeFree
Starter£9 / month · £90 / year
Pro£19 / month · £190 / year
Team£49 / month · £490 / year
Order recordsCreate and manage core order details, status, dates and production context.
Customer recordsKeep customer details and communication context connected to the work.
Personal notesKeep private reminders, studio observations and internal context beside the work without mixing them into client-facing fields.
ChatGPT app integrationSecurely query orders, overdue deliveries, dashboards, financial summaries and notes, with supported write actions through connected workspace permissions.
Claude connectorAsk Claude about your orders, notes and figures through the NivaDesk connector, within the same plan and role permissions as the ChatGPT app.
In-app help assistantAsk how something works and get an answer from the NivaDesk guide without leaving the app. It never reads your workspace data — your own orders and figures come from the ChatGPT app.
Basic financeTrack simple paid and cost fields without locking users away from essential data.
Export and data accessExport orders, customers and backups, including after a workspace falls back to Free/Demo.
CalendarMeetings, tasks, reminders and order due dates in one calendar, with Google Calendar or Outlook shown read-only beside them.
Two-step verificationProtect each sign-in with a code from an authenticator app, with recovery codes for a lost phone.
Card customisationShow, hide, reorder and personalize workspace cards once the studio moves beyond the demo layer.
Card payment linksSend Stripe payment links for a deposit, an instalment or the balance; the money goes into your own Stripe account.
Advanced financeTrack remaining balance, full payment, payment method, fees, tax, shipping cost and final profit.
Workspace brandingUpload a workspace logo and keep the studio interface aligned with the business brand.
Client Files actionsUpload, preview, download, rename and manage production files attached to each job.
Storage add-onsAdd 100 GB or 200 GB of extra Client Files storage to Pro and Team, on top of your plan.
Bank Spending and Scan receiptRead-only Open Banking with categories and VAT, and receipts photographed and matched to their bank payments.
MessagesInternal team conversations and shared message attachments for collaborative workspaces. Available on Team.
Quick RepliesReusable team response tools and shared reply workflows for collaborative workspaces. Available on Team.
Team access and rolesInvite team members, approve join requests and control workspace access by role.
Included team seatsFive workspace users are included in the Team subscription.
Additional team seatsAdd seats for £5/month or £50/year each, up to 10 total users.
More than 10 usersContact contact@nivadesk.co.uk for a tailored workspace plan.
To Do assignmentAssign tasks to team members so production responsibility is clear.
Platform focus

Mac, iPad, iPhone, Android and Web.

Run your studio from any device. Manage orders, clients, files, exports, team tasks and billing across desktop, mobile and web.

Available

Apple

Native apps for Mac, iPad and iPhone, with your workspace kept in sync across devices.

Download on theApp Store
Available

Android

Native Android app for phone and tablet, built for mobile teams and field updates.

Get it onGoogle Play
Available

Web App

Access your NivaDesk workspace securely from any modern browser.

Start FreeLog in
Planned

Windows

Native desktop app support is on the roadmap for teams on Windows workstations.

Future desktop support